Leave Requests: Dates, Balances and Manager Review
Give employees a clear request flow and managers a view of team availability. Define the policy before asking the app to calculate balances or accrual.
Records to include
- Employees: team, manager, work schedule and opening balances.
- Requests: leave type, dates, quantity, status and reviewer.
- Balance movements: accrual, approved leave, cancellation and adjustment.
Shape the workflow
Use your actual policy for working days, partial days, holidays and carry-over. Do not infer a universal entitlement from an example. Keep the shared calendar limited to the information colleagues need, rather than exposing private reasons for leave.
Example prompt
Build a leave request app with employee and manager views. Employees request dates; managers review balance and team overlap. Use a supplied work calendar and opening balances. Record approvals and cancellations as balance movements. Show a shared availability calendar without private leave notes.
Check the generated app
- Test a request across a weekend, a holiday and a part-time day.
- Cancel an approved request and confirm the balance is restored once.
- Check that employees cannot alter their own opening balance or approve their own request.
Imports, AI and connected services
Use the import controls available in your app and review a small sample before saving. CSV mapping and readable PDF content are different from image OCR. AI should use authorized saved records; unknown information should stay unknown. Email, Slack and webhooks need their own connection setup. Records and imports · In-app AI · Connections.
Changes and ongoing support
Review the affected records, screens and workflows before accepting an edit, then repeat the relevant checks. Dependency analysis helps identify known relationships but cannot prove that every outcome is correct. For hands-on implementation and maintenance, agree the scope through Managed.
Frequently asked questions
Can I use the example as my leave policy?
No. Supply and verify your organization’s policy and applicable requirements. The app should implement explicit rules, not invent accrual or entitlement assumptions.
Does this example describe a ready-made template with every feature enabled?
No. It is a brief for a custom build. Review the generated functionality and confirm the required workflow steps, imports, integrations and availability before using it with real work.
Related reading
- Employee Onboarding: Tasks, Equipment and Access
- Approval Workflows: From Request to Recorded Decision
- Operations Dashboards: Useful Metrics With Clear Sources
Custom builds open on December 1, 2026. Self-service opens in January 2027. Check current availability and limits before planning a rollout.
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