Construction Change Orders: Scope, Cost and Review
Keep a change order’s description, evidence, proposed cost and decision together. A clear record helps the project team understand what was reviewed and which version was accepted.
Records to include
- Projects and sites: responsible people and project references.
- Change orders: scope, amount, currency, schedule impact and evidence.
- RFIs and decisions: question, reviewer, deadline, response and reviewed version.
Shape the workflow
Start with connected mobile use and one review path. Define what a project manager can approve and when a client decision is required. Keep revised proposals distinct from earlier approvals; a recorded action does not by itself settle a commercial dispute.
Example prompt
Build a site change-order tracker with description, proposed cost, currency, schedule impact and photos. Route changes below €5,000 to the project manager and €5,000 or more to the client reviewer. Retain decisions against the reviewed version. Show open RFIs and a variation summary per project.
Check the generated app
- Test the €5,000 boundary and a revised cost after approval.
- Check that a client only sees their own project and shared evidence.
- Try submission on a phone with a slow connection and ensure repeated clicks do not duplicate the order.
Imports, AI and connected services
Use the import controls available in your app and review a small sample before saving. CSV mapping and readable PDF content are different from image OCR. AI should use authorized saved records; unknown information should stay unknown. Email, Slack and webhooks need their own connection setup. Records and imports · In-app AI · Connections.
Changes and ongoing support
Review the affected records, screens and workflows before accepting an edit, then repeat the relevant checks. Dependency analysis helps identify known relationships but cannot prove that every outcome is correct. For hands-on implementation and maintenance, agree the scope through Managed.
Frequently asked questions
Does this provide a fully offline field app?
That is not an assumed capability. Test the actual connectivity requirements and discuss offline operation separately if it is essential on your sites.
Does this example describe a ready-made template with every feature enabled?
No. It is a brief for a custom build. Review the generated functionality and confirm the required workflow steps, imports, integrations and availability before using it with real work.
Related reading
- Approval Workflows: From Request to Recorded Decision
- Project Tracking: Milestones, Blockers and Client Updates
- Client Portals: Share Progress With the Right People
Custom builds open on December 1, 2026. Self-service opens in January 2027. Check current availability and limits before planning a rollout.
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